The Bespoke Software Developer

For E-Invoicing Middleware System Customisation

Is your organisation currently utilising an ERP system such as SAP, Microsoft Dynamics 365, Epicor ERP, Infor ERP, Acumatica, or Sage X3?

Fret not! We specialise in customising and integrating our e-invoicing middleware with your existing platforms to ensure seamless compliance with LHDN’s mandates. Our expertise allows us to tailor our solutions to fit your specific needs, enhancing your current system without disrupting your established processes.

Business-to-Business

Business-to-Consumer

Business-to-Government

B2B

B2C

B2G

Introduction

What Is E-Invoicing in Malaysia?

E-invoicing in Malaysia is the government’s initiative to switch from traditional paper invoices to a digital format. Impacting all industries and departments such as sales, purchasing HR, operations finance and accounting.

E-invoices will be used for all transactions, with the goal of improving tax administration efficiency and streamlining business processes.

No E-Invoicing = No Tax Deduction

Guidelines & Timeframe

Government Mandated E-invoicing Adoption

For more information, study the guide on the LHDN website.

Phase 1 (> 100mil)

August 1st 2024

Taxpayers with an annual turnover or revenue of more than RM100 million.

Phase 2 (> 25mil)

January 1st 2025

Taxpayers with an annual turnover or revenue of more than RM25 million and up to RM100 million.

Phase 3 (All)

July 1st 2025

All taxpayers and certain non-business transactions.

E-invoicing Middleware

Our E-invoicing Middleware: Go Invoice

VeecoTech’s e-invoicing middleware solution is designed to streamline your invoicing process, ensuring efficiency, reliability, and compliance, seamlessly integrated with the Inland Revenue Board of Malaysia (LHDN).

Ready to get started?

⁰¹ Intelligent Retry Mechanism

This mechanism as a bridge between your ERP system and LHDN. If the initial attempt to connect with LHDN fails due to temporary issues, the system automatically retries, ensuring your invoices are submitted without manual intervention.

⁰² 100% LHDN Compliance

Stay up-to-date with regulatory changes automatically, as our system is regularly updated to reflect new compliance standards by the dedicated team at VeecoTech.

⁰³ User-Friendly Login Interface

Ensuring our system is simple for users to access and manage their invoicing tasks is key with a user-friendly interface designed for users of any skill level to easily navigate and use.

⁰⁴ LHDN Recommended Invoice Format

Easily download invoices in the LHDN recommended format directly from our system, consisting of all 55 required fields.

⁰⁵ Authorized Digital Certificate & Signature

Working with MDEC-appointed Licensed Certification Authority, the system ensures every invoice submitted consists of a compulsory unique digital signature.

⁰⁶ Integration with your ERP system

VeecoTech’s e-invoicing middleware seamlessly integrates with your existing ERP systems, synchronizing invoicing data, enhancing operational efficiency, and maintaining accurate financial records.

⁰⁷ Reporting

Our comprehensive reporting capabilities provide you with detailed insights into your invoicing operations.

Middleware Vs. Direct API

What About Directly Integrating My ERP System with MyInvois?

API enables direct transmission of data between your ERP or business accounting system and the Inland Revenue Board of Malaysia (IRBM’s) MyInvois System for e-invoice validation which is what a middleware is. But another option is to directly integrate your existing ERP system with the Inland Revenue Board of Malaysia (IRBM’s) MyInvois System but it might not be the best option as it requires.

IT Maintenance Team

Necessitates an in-house IT or technology team to modify the ERP/business system to meet IRBM’s requirements.

Ongoing Maintenance Cost

Ongoing enhancements will be required for evolving IRBM standards, resulting in high maintenance costs from repeated system development expenses.

Licensed Certification Authority Fees

Each invoice sent MUST include a digital signature, which can ONLY be obtained through a Licensed Certification Authority (typically involving an annual subscription fee).

Why Choose Us

MDEC Digital Partner

As an MDEC-appointed Digital Partner with MSC Status, VeecoTech has had many opportunities to work on government projects & with government bodies. This experienced Malaysian team has been developing digital systems since 2011.

Our Clients

Trusted by Brands You Know

Working with MNCs and local startups, we know how to tailor solutions to fit unique needs.

FAQ

Frequently Asked Questions

Answering quick questions on e-invoicing in Malaysia here.
Can’t find the answer you’re looking for?
Please chat with our friendly team.

What are the types of ways to ensure compliance with the LHDN/IRBM Mandated E-invocing process?

We’ve categorised 3 mechanisms to transmit e-Invoices to IRB’s database, which are as follows:

MyInvois Portal (a free solution/portal hosted by IRBM)
Application Programming Interface (API)
Middleware

However, all 3 methods will ultimately require some form of effort or cost to maintain. Read More here.

What are the types of E-invoices?

Invoice
Credit Note
Debit Note
Refund

Who is exempted from implementing e-invoice in Malaysia?

Ruler and Ruling Chief
Former Ruler and Ruling Chief
Consort of a Ruler of a State having the title of Raja Perempuan, Sultanah, Tengku Ampuan, Raja Permaisuri, Tengku Permaisuri or Permaisuri
Consort of a Former Ruler of a State previously having the title of Raja Perempuan, Sultanah, Tengku Ampuan, Raja Permaisuri, Tengku Permaisuri or Permaisuri
Government
Government Authority
Local authority
Facilities provided by the above government, authority or body (e.g., hospital, clinic, multipurpose hall, etc.)
Consular offices and diplomatic officers, consular officers and consular employees

Suppliers who provide goods or services to the persons listed above are still required to issue e-invoices.

Any entities (eg, companies, limited liability partnership, etc.) owned by the above- mentioned persons would still be required to implement e-Invoice.

Types of Income/Expense not required for e-invoice.

Employment income
Pension
Alimony
Distribution of dividend in specific circumstances (Refer to Section 11 of e-invoicing specific guidelines for more details)
Zekat

Have a potential project in mind?

Let’s get discussing

Streamline your invoicing process with efficient and compliant e-invoicing solutions.